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Privacy Policy

Home » Privacy Policy

1. Who are we?

1.1 FÍS Film Project is an initiative (the “Initiative”) that is designed, created and coordinated by Dún Laoghaire Institute of Art, Design and Technology (IADT) in partnership with the Professional Development Service for Teachers (PDST (Tech in Ed)). The Initiative works primarily to support Irish primary school teachers (via CPD & online open source resources) to introduce the medium of film making to children, embed technology in classrooms and enable collaborative learning.

1.2 By visiting this Site, you are accepting the terms of this Statement. Any external links to other websites are clearly identifiable as such, and none of FÍS Film Project, IADT or PDST (Tech in Ed) are responsible for the content or the privacy policies of those other websites.

1.3 IADT is a Data Controller and will observe the key GDPR principles and obligations in relation to any personal data collected here.   Data subject access requests should be addressed to dp@iadt.ie or 01 239 4947. For IADT’s privacy and cookie statement please click here.

Personal data relating to the initiative and associated annual awards ceremony processes can be accessed, corrected or deleted from our records by request to fisfilm@iadt.ie or by calling the FÍS Office in IADT at +353 1 239 4759 or +353 1 239 4990.


2. What information do we collect?

2.1 We collect and retain two types of information:

(a) “Non-Personal Data” and Cookies

You can browse the site without telling us who you are or revealing any personal information about yourself. Like most sites, we gather statistical and other analytical information collected on an aggregate and anonymous basis from all visitors to our site. This “Non-Personal Data” comprises information that cannot be used to identify or contact you, such as your IP (Internet Protocol) address, domain name, browser type, operating system, and information such as the Site that referred you to us, the files you downloaded, the pages you visit, and the dates/times of those visits, and other anonymous statistical data involving the use of our site. General information re. cookies available below.

(b) “Personal Data”

“Personal Data” is data that identifies you or can be used to identify or contact you. Personal Data is collected only with your knowledge and permission, and is retained on behalf of IADT in a secure manner. The information that we collect from you may be stored at, a destination outside the European Economic Area (i.e. EU, Iceland, Norway & Liechtenstein). However, we endeavor to keep your information with-in the EEA and where possible limit the information to Ireland.  In the course of providing services, contractors of IADT inside or outside the EEA are bound by data protection requirements.

Personal Data is not collected via general web browsing at www.fisfilmproject.ie.


3. Purposes for which we hold your Information

3.1 Non-Personal Data and Cookies:

Non-Personal Data is used in an aggregate form to analyse trends and usage of the site and to improve the usefulness of the Site.

3.2 Personal Data:

We will use the personal data volunteered by you via the annual FÍS Film Awards entry form for the specific purpose for which it was collected, i.e., communication and data gathering/analysis re. entry to the FÍS Awards and/or interest in the FÍS Film Project.

We will share your personal data with project partners, the PDST (Tech in Ed) based on your signed consent. After 36 months, personal data collected by the FÍS office in relation to the FÍS annual awards will be anonymised. Anonymised statistical data will be retained indefinitely by IADT/FÍS.


4. Disclosure of Information to Third Parties

4.1 We will not sell or distribute any Personal Data volunteered to FÍS to any third party other than as identified in 3.2 above. We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless disclosure is required by agents or contractors of IADT in the course of providing services (in such circumstances, the third party is bound by similar data protection requirements).

4.2 We will disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.


5. Statement in the Context of Use by Children

5.1 IADT acknowledges that video content of persons under 13 years of age may be submitted to the Initiative, and that such persons need special safeguards and privacy protection to protect their rights. To this end, IADT, through its terms of engagement with participating schools, requires the legal guardian for each participating minor to have consented, on behalf of their child, to their child’s participation in the film making process. This consent is gathered by participating schools, held in their records and confirmed as ‘given’ via the FÍS Film Awards entry form.

5.2 Films shortlisted for the FÍS annual awards ceremony may be web published on www.fisfilmproject.ie, embedded from a video hosting site (currently unlisted youtube.com account and HEAnet media hosting services). IADT seeks written consent from schools to web publish films, to air films at the annual awards ceremony and for promotional / PR purposes by IADT and project partners, PDST (Tech in Ed) relating only to the FÍS film project and associated annual awards ceremony.

5.3 Schools attending the FÍS annual awards ceremony will be contacted after shortlisting notification inviting them to the event and requesting they gain written consent from parents/guardians of each child attending the event that gives permission that the child may be filmed/audio recorded/photographed as detailed in an explanatory letter provided by the PDST TiE each year to all shortlisted participating schools.  Where consent is not granted the school must ensure that the child is not put forward to be recorded or have their photograph taken.

5.4 At any time, a guardian can request (a) access to their child’s personal data, (b) request a correction of their child’s personal data, or (c) withdraw consent for the film, containing their child’s personal data (including biometric data), to be published; by liaising with the relevant school/teacher who shall facilitate such a request and advise fisfilm@iadt.ie promptly. Alternatively, a guardian can contact IADT directly by email to fisfilm@iadt.ie in relation to any of these issues. Please note it is only possible to comply with a request not to publish a film with effect from the date of withdrawal of consent.  It will not be possible to comply with such a request once publication has already occurred and is based on a consent already provided.


6. Security

6.1 IADT takes its security responsibilities very seriously, including employing appropriate physical and technical security measures, conducting staff training and generating awareness, and regular reviews of these responsibilities. IADT will take all reasonable precautions to prevent the loss, misuse or alteration of Personal Data volunteered through the site. You should note however, that Internet transmissions are never completely private or secure. You accept that any information or message you send to the site may be intercepted or read by others. You hereby acknowledge and accept that IADT have no responsibility and shall accept no liability whatsoever for loss, injury or damage occasioned by the interception by third parties of your transmissions, nor does IADT offer any guarantees, warranties or indemnities as to the security or otherwise of any information which you volunteer.


7. Rights of Access

7.1 If you have provided Personal Data to us and you:

(a) would like copies of that information;

(b) would like us to correct any factual inaccuracies in that information; or

(c) would like that information deleted from our records,

then please contact us by sending an e-mail to fisfilm@iadt.ie.

7.2 IADT will use reasonable efforts to supply, correct or delete information about you.


8. Changes to the Website Statement

8.1 This Privacy Statement may be the subject of change and the use of information that IADT/FÍS gather shall be subject to the privacy notice in effect. It shall be your responsibility to check the site frequently to see recent changes.


9. Cookies

What is a cookie?

Cookies are small data files that your browser places on your computer or device. Cookies help your browser navigate a website and the cookies themselves cannot collect any information stored on your computer or your files.

When a server uses a web browser to read cookies they can help a website deliver a more user-friendly service. To protect your privacy, your browser only gives a website access to the cookies it has already sent to you.

Why do we use cookies?

We use cookies to learn more about the way you interact with our content and help us to improve your experience when visiting our website. Cookies remember the type of browser you use and which additional browser software you have installed. They also remember your preferences, such as language and region, which remain as your default settings when you revisit the website. Cookies also allow you to rate pages and fill in comment forms. The cookies we use are session cookies and only last until you close your browser.

How are third party cookies used?

For some of the functions within our websites we use third party suppliers, for example, when you visit any page Google Analytics tracks this visits. Only basic information such as your browser and time spent on site etc. are gathered. We cannot track who you are or any personal information that relates to you.

How do I reject and delete cookies?

Should you wish to do so, you can choose to reject or block the cookies set by this website of any third party suppliers by changing your browser settings – see the Help function within your browser for further details. Please note that most browsers automatically accept cookies so if you do not wish cookies to be used you may need to actively delete or block the cookies.

You can also visit www.allaboutcookies.org for details on how to delete or reject cookies and for further information on cookies generally. For information on the use of cookies in mobile phone browsers and for details on how to reject or delete such cookies, please refer to your device manual.

Note, however, that if you reject the use of cookies you will still be able to visit our website but some of the functions may not work correctly